Using the time clock and managing hours

This article explains how to track time with the Time Clock on your dashboard, how to add hours manually for a pay period, and how payroll administrators can review, edit, or remove hour entries. Use it when you need to clock in and out, enter time you forgot to clock, or correct time on behalf of your team.

Written By Ryan Wagner

Last updated 3 days ago


Where to do it

Clock in and out from the dashboard

  • Open your Dashboard (home).

  • Find the Time Clock block. It shows Track your work hours and a large clock display.

  • Use Clock In to start your time and Clock Out to end it.

  • To reload the widget, use the refresh control on the block.

  • Tap Show History to expand a list of recent clock activity (the widget loads roughly the last week of history).

Add hours for yourself (manual entry for the pay period)

  • Open Human Resource from the main navigation.

  • Under Payroll, open Add Hours (this option is for team members who add their own hours; if you manage payroll adjustments for others, you may see Manage Adjustments instead of Add Hours).

  • The Add Hours form opens. Enter the required Hours value, choose the date for the entry, and tap Save.

Manage everyone’s hours (administrators)

  • Open Human Resource → Payroll → Manage Adjustments.

  • The page title is Payroll Adjustment Management.

  • Open the Hours tab (clock icon).

  • Use Filter by Employee and the date range at the top to narrow the list.

  • Use Add New if you need to create a new entry; in the modal, choose Hours (alongside other entry types), fill in the form, and Save.

When you can do it (and when options may be missing)

Time Clock on the dashboard

  • The Time Clock block only appears if your account is allowed to use it (your administrator controls this in user permissions as Time Clock — the option that shows the Time Clock on the dashboard).

  • You must be linked to an employee record in the system; otherwise clock actions may not work.

One clock-in at a time

  • You can only have one active clock-in at a time. If you try to clock in while already clocked in, you’ll see an error that you already have an active clock-in session.

Add Hours vs. Manage Adjustments

  • Add Hours is intended for people entering their own hours for the current pay period. If your role is set up to manage adjustments for office staff, inspectors, or everyone, you may not see Add Hours; you’ll use Manage Adjustments instead.

  • If payroll hasn’t been set up yet, you may see a message that Payroll settings need to be initialized, with a button to Go to Payroll Settings. Hours and other payroll entry features need that setup first.

What the screens mean

Time Clock states

  • Not Clocked In — The timer shows 00:00:00 until you Clock In.

  • Working — After Clock In, the timer runs and the circle highlights in green.

  • Today’s Total — When you have time recorded for today, the widget shows Today’s Total in hours.

  • In Show History, each day groups your sessions. An open session is labeled (Active). Completed sessions show a time range (for example 9:00 AM – 5:00 PM) and hours for that span.

Manual entry vs. clock sessions (Manage Adjustments → Hours)

  • In the list, hour rows may show a Manual Entry label when time was entered as a number of hours rather than clock in/out sessions.

  • When you edit an hours row, the Edit Hours modal shows either:

    • Manual Entry — A single Hours field (you can use quarter-hour steps such as 0.25).

    • Clock Sessions — One or more Sessions, each with Clock In and Clock Out (or Clock Out (Running) if the session is still open). You can Add Session, remove a session, or use Clock Out Now to close a running session at the current time.

  • The modal shows Total Hours; if a session is still running, the total may show a + and a Running indicator until all sessions have a clock-out time.

Running sessions (admin list)

  • On the Hours tab, turn on Running Only (Not Clocked Out) to show only people who are still clocked in.

What happens after you save

  • Clock In — A success message says Clocked In and that Your work session has started. The widget updates.

  • Clock Out — Clocked Out and Your work session has ended. Totals and history refresh.

  • Add Hours / Add flow — Hours Saved Successfully (or Success with a similar message).

  • Edit Hours — Hours updated successfully.

  • Delete — After you confirm Delete Item, you’ll see that the Hours entry was deleted successfully.

Important to know

  • Deleting an entry from Manage Adjustments is confirmed with Delete Item — only proceed if you’re sure, because removal is meant to be deliberate.

  • Clock-out totals are calculated from your sessions using 15-minute rounding rules in the system (so the stored total may differ slightly from raw minutes).

  • In Edit Hours, session durations shown in the modal are rounded to quarter hours for display/calculation in the editor.

  • The dashboard Time Clock history is a short recent window (about one week in the widget). For a full admin view across dates and employees, use Manage Adjustments → Hours with filters.

  • If something fails, you may see Error Clocking In, Error Clocking Out, Failed to update hours, or a generic Error with a short reason — read the message and try again, or contact your administrator.

Need help?

  • Permission or missing menu items — Ask your company administrator to confirm your user permissions (for example access to the dashboard Time Clock, Add Hours, or Manage Adjustments).

  • Payroll setup — If you see prompts about Payroll settings, someone with access to Payroll Settings needs to complete setup before hours entry works reliably.

  • Pay rules and pay periods — Your company’s payroll policy (overtime, rounding, which entries count for which period) is defined outside this article; confirm details with your payroll or HR contact.